Downloadable Forms

Review the list below for forms available

ASRCC Budget 2020 - 2021

 Attached you will find line item numbers and budgeted items for this fiscal year.

ASRCC Club and Organization Guide​

All members of co-curricular organizations and other clubs shall be active members of the ASRCCD. All clubs are governed by the Student Government and shall obey all City College Rules and resolutions enacted by the Student Government, including any requirement to send representatives to executive bodies. Co-Curricular organizations are those clubs that, in addition to extra-curricular activities, offer college credit to participants. Co-Curricular organizations shall submit a list of their members each semester to the Student Activities office. Clubs must charter each Academic Year and shall be chartered automatically once their Constitutions are approved by the Senate. To amend their Constitutions, clubs must submit for approval, proposed changes to the Student Activities office and await approval from the Senate. Unchartered clubs shall not receive any funds from the Association.

ASRCC Constitution  This is the ASRCC Constitution which is the governing document for the Student Government organization.

ASRCC Event Planning Worksheet

A great worksheet to aid in event planning.

ASRCC Student Government Application :



Are you good with money? What about organizing events? Taking notes? Designing? Boost up your resume and be a strong transfer candidate by applying to ASRCC! The following positions are available. Many of these qualify for priority registration. Get involved and make a difference!

Click on the position you are interested in, complete the application, and turn it into the Student Government Center or Student Services.

ASRCCD Budget Requisition

Use this form to access your ASRCC line items. Refer to the ASRCC Budget Book to access your look up your line item. DO NOT USE THIS FORM IF YOU ARE ACCESSING FUNDS FROM YOUR TRUST ACCOUNT. Please download and open this form in Adobe Acrobat.

ASRCCD Requisition for Trust Accounts

Use this form to access your Trust account. Contact Deborah.Hall@rcc.edu if you do not know your Trust Account #.


ASRCCD Transfer Requisition

Use this form if you would like to transfer account funds.

ASRCCD Trust Card  ​

Fill out this form to establish a trust account at RCC Auxiliary Business Services. Signatures needed: Club Treasurer; Advisor; bring to the Student Services office, the second floor of the Kane building, for signature and it will then be sent to Aux Business Services.

Catering Menu

This guide is intended to plan a menu. The food services staff will be happy to customize menus to fit your needs and budget. They are here to assist in making your event a success!


Club Packet – Fillable.pdf

***Constitution Template-Word*** 





Due every Fall Semester.  The packet includes Agreement to Sponsor, Application for New Club, Membership Roster Sheet and Club Constitution/Bylaw template. Submit BOTH the packet and the Excel Roster. The Excel roster must be submitted electronically to Deborah.Hall@rcc.edu

To recharter in the Spring, if no changes have been made to the constitution, officers, or advisor only the Excel roster and agreement to sponsor is needed. Email Deborah Hall for the template.

To obtain the required Excel Roster template email Deborah.Hall@rcc.edu  or Colleen.McGurn@rcc.edu

DMV Clearance

Request to Drive District Vehicles​

The Request to Drive District Vehicles form is used if you are planning on driving a district vehicle (includes rentals and golf carts). You must be 21 with a good driving record to be approved. You must also submit the DMV Clearance Form.

Signing and submitting the DMV Clearance Form releases your driving record to the RCCD insurance office. This form is required for clearance to drive district and personal vehicles for school purposes.

Email Blast Request Form   This form can be used to aid clubs in creating and sending an e-mail blast to notify students and faculty of upcoming events. This form should be filled out and sent to Deborah.hall@rcc.edu for approval and submission.

Extracurricular and Honors Record Form

Looking to transfer and you have completed a Special Program, Community Service Hours or affiliated with ASRCC/Clubs? Make sure you fill out this form so the vital information can be placed on your transcripts.

Field Trip Packet​​​​

The necessary forms you will need to fill out are in the field trip packet.


  • Please refer to the link below for district policies and procedures for field trips.


​Board Policy on Field Trips

Nondiscrimination and Prohibition of Harassment and Retaliation form must be given to each attendee on the field trip



Food Authorization Fillable

Fill out this form anytime you will be serving, giving away, or bringing any food from outside the college for an event or fundraiser. This form must be attached to the Event form. Keep in mind items must be "individually packaged". See the Food Services office for more information.

Fundraising Form​

Use this form if you are having a fundraiser. Simply fill out the top portion and obtain the necessary signatures. Turn in a copy to the Cashier's Office 2 weeks prior to the event and one to Student Activities, along with your event form. At the completion of the fundraiser fill out the bottom of the form and submit to the Cashier, along with the funds generated from the fundraiser.

Hold Harmless Agreement & Insurance Requirements

Hold Harmless Agreement & Insurance Requirements addendum to request use of college facilities

Photo Release

This form is REQUIRED for securing permission to use an individual's likeness with or without identification from Public Relations Writing & Media Techniques.

Private Vehicle Use Form

Use this form if you want to drive your own personal vehicle for a field trip or event. Please note there are insurance and driving record requirements.

In addition to this form, you will need to complete the DMV Clearance and request to drive District Vehicles forms found above.

All of these forms are due 3 weeks prior to the planned trip.

Raffle/Opportunity Drawing Information and Forms

If you or your club are planning to hold ANY type of drawing make sure to review and sign these forms.

Student Activities Event Form​

This form is REQUIRED for any activity planned for your club or organization. You must also make a 25Live request and attach a copy of the confirmation to this form. If serving ANY food be sure to attach the approved Food Authorization Form as well. Submit a minimum of  3 weeks in advance.

DO NOT use this form for off-campus events.

DO NOT use this form for weekly club meetings.

Student Services Fee Waiver​

The Student Services Fee Waiver form must be emailed to studentactivities@rcc.edu​ for signature and processing. The last day to waive this fee is September 4, 2020 for the fall semester.

Book Scholarship Application​ ​ASRCC has limited funds for student scholarships.  Fill out this form and email to studentactivities@rcc.edu. YOU MUST HAVE PAID YOUR STUDENT SERVICES FEES IN ORDER TO BE CONSIDERED (student services and health fee) 
Emergency Student Loan ​ASRCC offers emergency student loans for educational purposes.  $200 is the maximum loan amount for fall and spring semesters.  $100 is the maximum amount for winter and summer terms.  YOU MUST HAVE PAID YOUR STUDENT SERVICES FEES FOR EVERY TERM ENROLLED IN ORDER TO BE ELIGIBLE FOR AN EMERGENCY STUDENT LOAN​