CSEA, Chapter 535, Region F
The President shall:
- Be Chairperson of the Executive Board, call and preside over all meetings of the Chapter and Executive Board at which s/he is in attendance.
- Fix the time and place of meetings except as otherwise directed by the membership.
- Set the agenda for Chapter meetings, as noted in Article VI.
- Appoint the various committees, standing or special, required by this constitution or established by the Executive Board, or as may be ordered by vote of the membership, except as otherwise provided herein.
- Attend all regional presidents' meetings (RPM's) and such other meetings as required by the Association or direction of the Chapter, and report back to the Executive Board and Chapter membership at the next Chapter meeting, with recommendations for Chapter action or as otherwise required.
- Perform such other duties as normally pertain to the office of President or ordered by this constitution.
The (1st) Chapter Vice President shall:
- In the absence or disability of the President, possess all of the powers and perform all of the duties in his/her stead.
- At all times assist the President in the performance of his/her duties.
- Assume the office of President if a vacancy occurs.
- Compile a report on the activities and achievements of the Chapter and forward a copy of same to each member in January.
- Serve as Chairperson of the Membership Committee.
- Perform new employee orientation.
- Coordinate appointments of committees.
- Coordinate the Chapter meeting snacks/meals (when applicable), with the assistance of the Members at Large.
- Perform such other duties as may be assigned by the President/Executive Board or ordered by this constitution.
The Campus Vice Presidents shall:
- In the absence or disability of the 1st Vice President, perform appropriate duties of the 1st Vice President at his/her campus, as assigned by the President.
- Assist the 1st Vice President in the performance of his/her duties.
- Serve as his/her campus liaison under the direction of the President and/or Executive Board.
- Assist the 1st Vice President with new employee orientation.
- As requested, assist President with committee appointments at his/her campus.
- Perform such other duties as may be assigned by the President/Executive Board or ordered by this constitution.
The Secretary shall:
- Keep an accurate record of all proceedings of Chapter and Executive Board and Chapter meetings, including an accurate roll of members and officers in attendance.
- Keep an accurate roster of the officers of the Chapter and see that such information is forwarded to the State Association as required.
- Issue notices of all meetings of the Executive Board and Chapter meetings, which shall include notice of matters for discussion at same.
- Notify members of all committees of their appointment/election.
- Have custody of all correspondence, official documents and historical records of the Chapter, which shall be open at all times for the inspection of the President or his/her agent and members of the Executive Board.
- Maintain up–to–date copies of the Constitution of this Chapter and Bylaws and Policy of the State Association and the Constitution of this Chapter and see the copies of same are available for reference at all Executive Board and Chapter meetings, and available for inspection by the general membership upon request.
- Perform such other duties as normally pertain to the office of Secretary or as may be directed by the President or required by this Constitution.
The Treasurer shall:
- Receive all funds of the Chapter and keep and disburse same under the direction of the President and required by the Constitution and Bylaws of the State Association and this Chapter.
- Keep or cause to be kept regular books and full accounts which shall be open at all times to inspection of the President or his/her agent and the Auditing Committee.
- Provide access to all records vouchers and statements to the Auditing Committee for annual inspection at the close of each fiscal year.
- Report at each meeting of the Executive Board and Chapter as to the financial condition of the treasury with a detailed statement of receipts and expenditures and accounts payable, to include per capita dues/fees paid and owed to the State Association if any. The report to the Executive Board should also include copies of the banks statement(s)/reconciliation(s).
- Prepare the annual PERB financial report to include the last day of the fiscal year, and immediately submit same to the President for review and forwarding to PERB, the State Association, and the membership.
- Promptly process and forward membership applications and dues payments to State Headquarters and payroll deduction authorizations to proper office for processing.
- Maintain an accurate record of members in good standing, and prepare such monthly reports and remittances as may be required by the State Association and promptly forward to State Headquarters within thirty days of request.
- Assist in preparation of the Chapter budget and perform such other duties as may be directed by the President.
- Upon leaving office, sign such bank signature cards or other documents necessary for the transfer of al Chapter accounts to the new Treasurer.
- Perform such other duties as normally pertain to the office of Treasurer or as may be assigned by the President/Executive Board or ordered by this constitution.
The Public Relations Officer shall:
- It shall be the duty of the Public Relations Officer to edit and distribute a newsletter or similar publication as may be authorized by the Executive Board and the Chapter Membership.
- Write articles of interest pertaining to Chapter affairs for local newspapers and official publications of the Association.
- Perform such other duties as normally pertain to the Public Relations Officer or as may be assigned by the President/Executive Board or ordered by this constitution.
The Chief Job Steward shall:
- Ensure that the Job Steward program of the Chapter functions according to the requirements set forth in this constitution; and maintain the necessary records on matters of contract enforcement to permit the Chapter to effectively represent bargaining unit employees.
- Process all grievances not settled at the immediate-supervisory level, unless CSEA staff assistance is required.
- Serve as Chairperson of the Grievance Committee; and keep the Executive Board informed on all grievance activity.
- In coordination with the Members at Large, call and conduct periodic meetings between the Site Representatives and Job Stewards to ensure an appropriate level of communication and coordination between these two programs.
The Members–at–Large shall:
- At all times, assist the Campus Vice Presidents in the performance of their duties.
- Serve as Chief Site Representatives for his/her campus.
- Ensure that the Site Representative program of his/her campus functions according to Chapter and Association Policy.
- Assist the Campus Vice Presidents in the coordination of Chapter meeting snacks/meals (when applicable).
- Relay specific member concerns to the Chapter's Negotiating Committee for incorporation into the bargaining proposals.
- Perform such other duties as may be assigned by the President/Executive Board or ordered by this constitution.
A good "entry–level" job is Member-at-Large (Site Representative). The duties are fairly easy and require a minimum amount of time (usually a couple of hours a month). Nonetheless, the site rep is a vital communication link between members and chapter leaders. Site reps keep bulletin boards updated; answer questions at their site or refer co–workers to the appropriate chapter officers and union staff for answers; welcome new employees and sign up new members; and relay information about problems and needs at their worksite back to chapter leaders.
