​Welcome to Procedures​

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The procedures below provide instructions and guidelines for requesting media services. Following these procedures ensures that your request will be fulfilled in a timely and efficient manner. The IMC appreciates your cooperation and looks forward to working with you.​​
  • Collection Development
  • Copyright
  • Equipment
  • Media Services
  • Multimedia Guidelines
  • Telecours​e Guidelines​

    Classroom Guidelines​

    The following procedures describe the steps that should be taken to schedule or book a room in the Digital Library/Learning Resource Center. The Digital Library has three high technology rooms, which can be scheduled for district use in support of instructional programs:
     
    Description The Auditorium in the Digital Library/Learning Resource Center is district facility in support of instructional programs, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 1st floor of the Digital Library in Room 121, and has seating capacity for 198.

    Requirements Due to the complicated nature of the integrated technology in the Auditorium the individual responsible for operating the equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the event.

    Reservations Making a reservation for an event is a two-step process:

    1. Schedule the Room: The Facilities Office makes reservations for the use of the Auditorium in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Auditorium must contact Facilities at (951) 222-8498 in order to complete a Facility Request Form. Please indicate all requested media services and equipment on the form. Media services may include equipment operation, videoconferencing, and media production. Be sure to list equipment that will be used in the course of the event. Keep in mind that IMC support is only available during normal business hours.

    2. Sign up for Training: Due to the complex and expensive nature of the technology in the Auditorium extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Auditorium. Advance reservations are required. Please contact George "Tony" Brucks, Instructional Media Assistant, at 951-222-8193 for dates/times and to RSVP for a training session, or to register online for training and qualify for FLEX credit, please go to FLEXtrack:http://www.flextrack.org/.

    Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.
    Description The Telemeeting Room in the Digital Library/Learning Resource Center is a room for district use, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 4th floor of the Digital Library in Room 409, and has seating capacity for 20.
    Requirements Due to the complicated nature of the integrated technology in the Telemeeting room any individuals who will be operating equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the meeting.
    Reservations
    Making a reservation for an event is a two-step process:

    1. Schedule the Room: The Office of the President makes reservations for the use of the Telemeeting (Room 409) in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Telemeeting Room must contact Ruth Adams, Administrative Assistant, at (951) 222-8800. All media services and equipment required for your meeting must be requested when the reservation is made. Media services may include equipment operation, videoconferencing, and media production. Please describe any equipment that will be used in the course of the event.

    2. Sign up for Training: The Telemeeting Room contains high-tech systems; therefore, extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Telemeeting Room. Advance reservations are required. Please contact George “Tony” Brucks, Instructional Media Assistant, at 951-222-8193 for dates/times and to RSVP for a training session, or to register online for training and qualify for FLEX credit, please go to FLEXtrack:http://www.flextrack.org/.

    Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.
    Description The Multimedia Classroom in the Digital Library/Learning Resource Center is a room for district use, which contains presentation technology, teleconferencing capabilities and interactive multimedia equipment. The room is located on the 1st floor of the Digital Library in Room 108, and has 48 student computer workstations and 1 instructor computer workstation.

    Requirements Due to the complicated nature of the integrated technology in the Multimedia Classroom and the high demand for a facility containing this level of technological sophistication, the following criteria must be met in order to make a reservation:
    • The event must have a multimedia component requiring the use of computer workstations and/or presentation or teleconferencing equipment.
    • The individual responsible for operating the equipment in the room must be trained on the use of instructional equipment by IMC staff prior to the event.
    Reservations     The Instructional Media Center (IMC) makes reservations for the use of the Multimedia Classroom (Room 108) in the Digital Library. Reservations are made on a first come, first served basis, so it is important to submit your request as far in advance as possible. A minimum of two (2) weeks advance notice is required. Individuals who wish to schedule the Multimedia Classroom must contact George “Tony” Brucks, Instructional Media Assistant, at 951-222-8193.

        All media services and equipment required for your class must be requested when the reservation is made. Media services may include equipment operation, videoconferencing, and media production. Please describe any equipment that will be used in the course of the class.

        Due to the complex and expensive nature of the technology in the Multimedia Classroom, extensive training will be required for those individuals who will be operating equipment within the room. The Instructional Media Center offers training sessions on the use of technology in the Multimedia Classroom. Advance reservations are required. You will be asked to sign-up for a training session when you make your room request. You can also register online for training and qualify for FLEX credit using FLEXtrack: http://www.flextrack.org/.

    Please note: Your event is NOT officially scheduled until you receive a written confirmation copy of your request and have completed instructional equipment training.


    Telecours​e Guidelines

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    Telecourse Guidelines describes the process that takes place when the IMC receives a Telecourse recording, duplication and/or distribution request. The following guidelines provide step-by-step instructions for requesting these services.

    Please plan accordingly!

    Any Telecourse recording, duplication, and/or duplication request must be submitted at least one semester prior to the Telecourse start date. The IMC requires two (2) weeks per title from the time the request is received.

     
       
    1. The Director of Distance Education will forward Telecourse recording and/or duplication requests to the Network & Multimedia Librarian. Requests must include: a) RMI duplications; b) RCC head-in and library copies requiring a total of six sets of videotapes - three (3) for the campus libraries, two (2) for the head-in, and one (1) master; c) Telecourse faculty requests for a personal set of videotapes.

    2. The Director of Distance Education must provide the appropriate license agreements for each recording, duplication, or distribution request. Any fees associated with the request as stipulated by the license agreement must be resolved in advance. All requests must be submitted at least one semester prior to the Telecourse start date.

    3. The Network & Multimedia Librarian will record and evaluate all license agreements.

    4. The Network & Multimedia Librarian will authorize or deny the request based upon an evaluation of the license. If the request is denied, the Network & Multimedia Librarian will notify the Director of Distance Education detailing the grounds for refusal. If the request is authorized, the Network & Multimedia Librarian will notify the IMC Manager and specify the number of Telecourse video sets needed by location based on the request received.

    5. The IMC Manager must send an acknowledgement of the request to the Network & Multimedia Librarian.

    6. The IMC Manager will forward a signed copy of the confirmation request to the Instructional Media Technician.

    7. The Instructional Media Technician must determine the number of videotapes needed and the format(s) required to complete the request and forward this information to the Director of Distance Education.

    8. The Director of Distance Education must obtain the blank videotapes and deliver them to the IMC to the attention of the Instructional Media Technician.

    9. Once the Instructional Media Technician receives the blank videotapes he will arrange for the recording or duplication of the program.

    10. Once recording or duplication has been completed, the Instructional Media Technician will label the videotapes and forward them to the Technical Services Librarian.

    11. The Technical Services Librarian will catalogue the videotapes and distribute them to the appropriate library and head-in locations. All videotapes duplicated will be cataloged including the masters.

    12. The Network & Multimedia Librarian will notify the Director of Distance Education once the Telecourse videotapes have been processed.​