Riverside Community College District | Faculty | Documents and Forms

Department Chair Manual

The Riverside Community College District Department Chair Manual is a work in progress and will be published and delivered to each Department Chair in binder form when completed.

This website is an attempt to share materials as they become available. You will find materials linked in document or PDF form. Department chairs are encouraged to contribute ideas, questions or content for the manual. Please send these to Kristina Kauffman

Introduction
1. Calendar
  - Important Dates
  - Department Chairs for 2005-2006
2. Resources
  - Department Chair Duties
    - Posting Chair Hours
    - Assistant Chairs
    - Examples of Chair Duties
      - Art Department
  - Department Operations (may be used as handout to launch discussion)
    - PowerPoint Presentation to use while discussing Department Operations
    - Examples
      - Art Department
      - Business, Engineering and Information Technologies Department (Norco)
      - Communications/Humanities (Norco)
      - Counseling
      - English
      - HHPS
      - Physical Education
      - Physical Sciences
      - World Languages
  - California Education Code (Title 5 of the California Code of Regulations)
  - Role of Department Chair in Matriculation Appeals Process
3. Readings
  - Characteristics of the Ideal Department: Survey from Project Kaleidoscope
Administrative Relationships
1. Check List (none)
2. Resources
  - Vital nature of retreats and academic planning (ask Dr. Maghroori to write)
  - CreatingPositive Relationships
Budgeting
1. Check List
2. Resources
3. Readings
4. Forms and Processes
Campus and Community Relationships
1. Check List (none)
2. Resources
  - Relationship and Representation Within the Campus Community: Senate, Communities, etc. Value of Service, Efficacy, Role in Future Planning
  - Senate
  - Relationship with CTA (need author)
  - Advisory Committees (in binder)
Classified Relationships
1. Check List (none)
2. Resources
  - The Role of the Instructional Department Specialist
3. Forms
  - Employee Evaluation Forms can be obtained from Human Resources
Curriculum Matters
1. Check List
2. Resources
  - Introduction to Course Outlines
  - Curriculum Changes and Legal Issues
    - Program and Course Approval Handbook (guiding state document)
    - Program Development Process
    - Curriculum - If I ignore it will it go away - overview of typical process and sample forms (available in the binder only)
    - How do I know which Course Revisions Must Go to Curriculum Committee
    - Curriculum Handbook
    - Establishing prerequisites for courses - what are the issues, what is your role in the prerequisite appeal process, your role in enforcing prerequisites
  - Course Outlines of Record (importance of)
  - Strategies for Handling These Issues
3. Forms
  - Zipped file with all Curriculum Committee Forms
Enrollment Management
1. Check List
2. Resources
  - Contractual Issues - Article X
  - Creating class schedules
    - Time Frames: Why is the Work Done So Far in Advance?
    - A Short Course on Building Course Schedules (note this file is incomplete/a work in progress)
    - Enrollment Management Recommendations
    - Calculating a Teaching Load
      - D1, D9 etc.
      - Spreading Load over Semesters and Intersessions
      - 75/25 rule
    - Evaluating past class schedules
    - Working with Faculty to Plan for the Upcoming Term,
    - Are sequences appropriate for students?
      - What about interfacing with related disciplines in which students are enrolled?
      - How should the schedule be developed to meet student needs?
    - Consideration of Classroom Utilization
    - FTE, FTES
    - Class Cancellation Policy
  - Relationship with Institutional Research
3. Forms
Faculty Matters
1. Check List
2. Resources
3. Strategies
  - Admissionsand Records (see notebook)
  - Books and the Bookstore
    - Agreement in department on process/policies
    - Plan for classes without faculty to adopt a book
  - Conflict Management
  - Emergency Procedures
  - Evaluation,Tenure Review, Improvement of Instruction
  - Faculty Relationships
    - What You Should Expect from Your Faculty
    - What Your Faculty Should Expect from You
    - Other Faculty Expectations
    - Special Concerns of Multidisciplinary Chairs
  - Faculty Survival Guide
  - Relationship to Discipline Facilitators
  - Grievance Procedure (faculty)
    - Tips on Avoiding a Grievance
  - Hiring
    - Full Time Faculty
    - Part Time Faculty
      - Health Benefits for Adjuncts
  - Keys (see your IDS)
  - Library Orders (see copies of forms in the paper version of this manual)
  - Payroll
    - Contact People
    - Full time pay scales
    - Part Time pay scale
    - Intersession Rates (see also link to enrollment management)
  - Professional Development
    - FLEX
4. Readings
  - Dealing with Challenging Faculty
  - Managing Conflict
  - Preparing for Academic Performance Appraisals
  - Some Basic Standards and New Approaches in Faculty Evaluation
  - Making Faculty Evaluation Count
  - The Challenge of Evaluating Faculty Colleagues
  - On Collegiality as a Criterion for Faculty Evaluation
  - Preparing Chairs for Expanded Roles in Post Tenure Review
  - Developing Departmental Guidelines
  - Part Time Faculty Recruitment and Support
    - Considerations in Recruiting Part-Time Faculty
    - Win-Win: Providing Support to Adjunct Faculty
  - Professional Development: Supporting the Development of Faculty
    - Performance Counseling
    - Supervising Your Faculty with a Differentiated Model
    - How Can I Support the Development of my Department's Adjunct Faculty? - A List of Resources
    - Supporting and Sustaining Adjunct Faculty with 4faculty.org (in notebook)
5. Forms
  - Attendance (staff/faculty) (for students see section on grades)
  - Affidavits
  - For Personal Necessity, etc.
Program Review and Strategic Planning
1. Check List
2. Resources
  - Information about Program Review and Assessment
  - Data for Program Review
  - Providing Leadership (facilitator role)
    - Relationship to Enrollment management
    - Relationship to hiring
    - The value of input from outside the college
3. Departmental Self Studies
Student Relationships
1. Check List
2. Resources
  - Dealing with Student Complaints
  - Grade Grievances
    - What is the role, what are the steps
    - Value of the "friendly ear" making 90% of problems go away
    - Student behavior issues - Be a sounding board
    - Grade and attendance records
  - change/drop and late add exceptions
    - Differences between instructor drop and student drop
    - Drop deadlines
  - Petitions that require the chair's signature
  - Harassment
  - Student Services
    - How student services can assist chairs

Problems or Suggestions